In this post, you'll discover the best rostering software on the market.
Think of rostering software as a steadfast, dependable assistant that helps companies track time and attendance, approve time off requests and schedule shifts. It leads to better team communication and, (bonus), is cost efficient!
Employing rostering software is a game changer, for both small and large care agencies alike, so let’s go into more detail about what it is and what makes it so great.
What is Rostering Software?
At its core, it’s about making workforce management as effective as it can be, creating a space where carers can lean on the software as an easy-to-use platform that reduces admin time, and improves efficiency by replacing manual processes (like creating domiciliary care schedules), with automation. It helps create care schedules quickly, find available care workers for certain shifts, and ensures that every person has received care. With an automatic rostering system, businesses can leave workforce management to automated scheduling, freeing up time for more critical tasks.
Top 7 best rostering softwares
We’ve compared and collected some of the leading rostering software solutions available on the market, ranging from both paid and free options, those who are offering 30 day trials and a combination of pricing models to give you an idea of the best options available.
Please note: for domiciliary care agencies, Birdie has our own inbuilt rostering software! To find out more about that, check out this page here
Top 7 Best Rostering Softwares
1.) Birdie: Best for All-In-One Solution Alongside Care Management and Finance
If you’re looking for all-in-one for your homecare business, then Birdie has you covered. Check out our Care Roster here, to learn more about how Birdie’s taken away the hassle, and replaced it with a seamless all-in-one roster; providing more efficiency, organisation and support for you and your team. Identify ideal client and carer matches based on availability, create invoice runs in seconds and get insights into your business analytics, all available in one, easy to use platform.
2.) Rotacloud (Easiest to Navigate User Interface-UI)
Popular in the hospitality sector, Rotacloud was set up to create a simple, user-friendly rostering platform for managing rotas, allowing you to manage schedules easily, whilst allocating the right carers for each visit at your home care business. They offer free 30 day trials and have case studies on their website, sharing that companies that use them save up to 8 hours a week managing tasks. Rotacloud is also accessible from carers smartphones, ensuring everyone is kept in the loop. Pricing is simple and transparent, based on a sliding scale of how many employees work at the company.
3.)TimeTrex: Best OpenSource Rostering Software
Rated as the best open source time and attendance software, TimeTrex is a free, no-frills approach to rostering software. It’s popular for its easy UI and for ticking the boxes when it comes to the essentials of payroll, scheduling and also getting detailed reports on employee timesheets and attendance. TimeTrex also boasts facial recognition Timeclocks, allowing employees to synchronise their schedules with their mobile devices. Our only warning with TimeTrex is that you’ve got to be fairly tech-savvy considering it’s an open source software, however, for the right company this type of free reign allows for a fully tailored approach.
4.) Planday: Best for Customer Support.
Offering a generous 30 day trial, Planday is rated highly online for their excellent customer support service. Employees can handover or swap upcoming shifts with ease, and their prices are also highly affordable and versatile; with their smallest package starting at £1.00 per user, going up to custom pricing for enterprise level companies. All packages include a self- service app for employees so it’s accessible from anywhere.
5.) Monday, Best for Larger Companies.
With over 2,000 5* reviews, Monday is considered one of the more well known rotering softwares. The system comes with 200+ templates for flexibility, and their data dashboards can be visualised in several formats, including the Gantt chart. Their software also generates graphs directly within the platform, showing how team members allocate time and also how to leverage those insights on how to prioritise time more effectively. Prices start at £21 and go up to £42 monthly for larger teams.
6.) Parim, Best Pricing Model
Another top rated rostering software is Parim, where its main draw is its cost-effective pricing model. It has no per-user pricing and no licence fees, just a small fee you pay for the hours that you track and schedule; you control the costs and you save as the price decreases as you grow. As a side note, Parim contains all the features you’d need for scheduling, time clock and HR management. They offer a free demo which we’ve linked below.
7.) Homebase (Best Free Software for Small Businesses)
Homebase is another excellent free option, for unlimited employees. It includes everything you would need to manage a team, including timesheets and Timeclocks, the one catch here is that it will only work in ONE location, so if your company operates from one office/ storefront/ warehouse this software has you covered. It also has the ability to post open shifts for employees to claim, and other pricing models are available if your company operates in more than one location.
How to choose a rostering software
Choosing a rostering system is a decision that in the long run has plenty of benefits and will save countless hours for each employee, and we’ve put together a summary of what to evaluate when making the decision:
- User Interface (UI): Is it easy to navigate and understand? Does it look clean? To encourage use, the app should be intuitive to navigate
- Integrations: Are there pre-built integrations, will it be able to integrate with any pre existing tools at the company? If so, it will ensure a smooth transition
- Features: Are the tools easy to learn and understand? Are there tutorials available?
- Range: Can the software be used from a range of devices? Employees should be able to access their roster from anywhere.
- Support: What support will your team be given during the process?
As an extra bonus: Try a 30 day free trial.
Birdie has listed a few options that have 30 day trials, like Planday and Rotacloud. Both offer the opportunity to familiarise yourself with their features to see if the software is right for you and your team. It’s the easiest option. No commitment required, and you can get to know the software and how it integrates with your company before making a final decision.
Based on our first hand research we believe that Planday is the best option for its customer support service and versatile UI for small businesses and enterprise companies alike, however if you are looking for an all-in-one rostering software, we recommend Birdie for its seamless framework and supportive approach. Rostering software gives employees back valuable time that they otherwise would not have if they relied on manual rostering, and is the key for increasing overall productivity and engagement of employees.
What is open source time and attendance software?
‘Open source’ software refers to software solutions like TimeTrex that make their code available to anyone, so people can essentially tailor their software to the specific requirements of their business. In many cases, it’s usually free.